Lesson 2  Text Formats

SPI 0601.3.12 Select the most appropriate format for writing a specific work-related text (i.e., instructions, directions, letters, memos, e-mails, reports).

SPI 0601.6.7 Recognize that purpose determines text format.
(examples-outline, newspaper article, flyer, photograph)

SPI 0601.6.4 Interpret factual, quantitative, technical, or mathematical information presented in text features (e.g., maps, charts, graphs, time lines, tables, and diagrams)

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SPI 0601.3.12

Business Correspondence PowerPoint

Business Correspondence Graphic Organizer

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SPI 0601.6.4

Reading Charts and Graphs http://www.tv411.org/lessons/cfm/reading.cfm?str=reading&num=10&act=1

Reading Maps http://www.tv411.org/lessons/cfm/reading.cfm?str=reading&num=8&act=1

 

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TCAP Sample Questions

Performance Indicator: 0601.3.12 Select the most appropriate format for writing a specific work-related text (i.e., instructions, directions, letters, memos, e-mails, reports).

  1. Mia wants to present a suggestion to her supervisor at work for the purchase of a new copy machine. Which format would be the most appropriate for her to use? (Sample Item #79)

A a set of directions for using the new device

B a memo sent out to the entire department at her work

C an oral discussion after work one afternoon

D an e-mail with a Web site link to the new product

  1. Carmen is planning a summer vacation. What steps should she take to make sure necessary arrangements are made for her absence at work? (Practice Test #81)

A Carmen should write a letter to her boss requesting time off, and then she should send an e-mail

to her coworkers letting them know the details of her vacation.

B Carmen should write a report of the work she has completed during the year, and she should

e-mail the report to her boss before she leaves on vacation.

C Carmen should send an e-mail to her coworkers letting them know that she is planning to be out

of the office for several days in the summer, and then Carmen should leave directions with her

boss of where she will be traveling.

D Carmen should send an e-mail to her boss requesting time off for the days she will be out of the

office and prepare a list of instructions for the person who will take over her workload while she

is away.

Performance Indicator: 0601.6.7 Recognize that purpose determines text format.

  1. After the speech, the speaker wants to give each person in the audience something to remember Talking Drums. Which of these would be best for the speaker to give? (Sample Item #23)

A an outline of the types of drums used at the school

B an article from a local newspaper about a recent visiting teacher

C a flier with the location and schedule of classes

D a photograph of a group of drummers from the school

  1. Four Can Be Better Than Five

Members of the Green Valley School Board,

1 My name is Rick Smithfield. I am a sixth grader at Green Valley Middle School. I just moved to this
area last summer. Many people might still consider me to be “new.” I have made many adjustments this
past school year. I have seen how the teachers, staff, school board members, and the community work
together to provide the best education possible for students at this school. I have nearly finished one
school year here. I have had to get used to a more traditional approach to educating students. Today, I
would like to share an idea with you. I hope you might consider it as part of your plans for the future of
educating students like me in this community.

2 My idea involves moving away from a five-day school week and introducing a four-day week. We used
this system in the last school I attended. My parents and I have seen the benefits this unique schedule
provides. Additionally, the school district can continue to maintain the state educational standards.

3 By law, students are required to attend school 35 hours per week. Our current schedule divides this
time into 7 hours on each of five school days. To create a four-day week, we would need to divide 7 more
hours into these four days. This seems like a much longer school day. However, if we extended our school
day from 7:15 A.M. to 4:00 P.M., it would give us the required 35 hours a week of school. I think most
people would agree that this schedule still seems fairly traditional.

4 There are many advantages to having a four-day school week. Teachers would have an extra day to
grade papers or create lesson plans. Teachers could also attend training classes and meetings or even make
doctor appointments on this day. This would greatly reduce the need for teachers to miss class time. At
school, having more time in class could benefit teachers too. They would have more time to extend their
lessons or to work with students requiring extra help.

5 Students would benefit from this arrangement too. A longer school day would allow students to
complete lessons, such as science experiments, without interruption. Also, an extra day off would allow
students more time to work on projects or study for tests. Like teachers, students could also use this extra
day to attend doctor appointments. The extra day might also allow families to spend more time together.

6 A four-day week can benefit the school financially too. The school could save money on utilities, such
as lighting and heating on the days the school is closed.

7 Changing to a four-day week system may seem like an extreme idea at first. However, other school
districts thrive with this schedule. I am sure that once the community and parents are made aware of some
of the positive reasons for making this change, they will eagerly support a four-day school week. Please
take the time to consider this idea, because it would truly benefit both the school and our community.

What would best help illustrate Rick’s argument?

F a video of a class in session from his former school

G a giant calendar with every Friday marked in red ink

H an Internet Web site of a school district that has switched to a four-day week

J a PowerPoint presentation reporting student performance at a four-day school

Performance Indicator: 0601.6.4 Interpret factual, quantitative, technical, or mathematical information presented in text features (e.g., maps, charts, graphs, time lines, tables, and diagrams).

  1. (Sample Item #46)

  1. (Practice Test #15)